Job Description

**Vietnam Logistics Executive** The name Tiffany & Co. instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. Since 1837, the masterpieces of Tiffany & Co. have defined style and celebrated the world's great love stories. + Join Tiffany & Co. and be part of the largest luxury group in the world - LVMH! + Are you passionate about a role in Logistics? + Do you love making a difference? **Responsibilities** **Trade compliance (import and export activities) including system implementation (JDE E1, Compass and etc.)** + Oversee and support supply chain and logistics operations including customs clearance are fully compliant with import and export regulations + Ensure compliance of operations with laws and regulations, including Customs, Duty and Cities requirements + Proactively work with customs brokers to ensure an efficient and effective process for import/export activities while optimizing costs and ensuring executions align with Brand strategy + Partner with regional and corporate support teams to ensure standardization of current and new processes including new systems implementation + Responsible for accurate and timely filings of duty & tax drawback while ensuring compliance with regulations **Domestic Transportation including non-product transactions (packaging supplies and others)** + Maintain relationships with internal departments and external parties to understand, anticipate business needs and provide solutions + Develop, maintain, and execute local transportation procedures and proactively identify inefficiencies and implement initiatives to improve service, cost and efficiency + Responsible for arranging the transportation for event, transferring and others to meet the deadline of business needs. + Oversee and monitor operational procedures to ensure market compliance (i.e. inventory accuracy, non-merchandise inventory in 3PL warehouse cycle counts, merchandise transfers, missing assets and etc.) in partnership with Retail Operations team + Performs analysis of weekly and monthly Logistics key performance metrics (transportation costs, delivery time, storage costs and etc.) to ensure best rates and service + Assist as needed with the special projects and implementations **Inbound and outbound invoice and shipments** + Implement and manage appropriate internal controls in relation to inventory and stock management within the store to ensure accurate stock is maintained + Manage the business relationship with warehouse and freight contractors + Responsible for monitoring all deliveries to the store, assist in the reduction of lead-time and optimize delivery frequencies + Check and verify invoices and ensure pre-alert issued by the forwarder for shipment + Prepare pro-forma invoices and handle shipment documents + Monitor the conditions of shipment arrivals. Coordinate with teams for shipment discrepancy, missing or damaged cartons + Verify freight charges, declaration fees, tax and duty and warehouse charges **Data Administration of Logs and POS and support retail related activities** + Ensure the transactions related to stock movement are recorded correctly in the systems + Stock movement reconciliations including daily stock discrepancies, stock take, family sales and month end closing enquiries + Price change coordination and data integrity + Supports stores with stock rebalancing + Support the Retail and Merchandising teams on the transfer of merchandise, Communications on events in the region and others if needed + Provide instructions to departments on the packing requirement, pro-forma invoice and packing list format when necessary + Proactively recommend solutions and instruct freight forwarders and warehouse to ensure Brand's expectations and deadlines are met in a cost-effective way + Support in High Jewelry event including import/export, on-site packing/unpacking, support time sensitive shipping schedules **Other Logistics responsibilities** + Shipment Coordination - daily communication with appropriate stakeholders (Brokervendor, Vendor/ Forwarder Logistics, and Courier relations) for all shipment relatedinquiries concerning clearance processing, invoice/packing lists discrepancy correction,amendment requirements and delivery instructions to ensure progress of shipments anditems are delivered at most efficient lead time. + Track/update information on merchandise shipments such as part/ material/dimensions(weight of gold, silver, diamonds, gemstones, etc.) for each shipment after receiving datafrom the operation department. + Provide commodity name in Vietnamese for customs declaration. Provide it to Operationsand accountant department of Party B to upload in the VAT system. + Monitoring and Documentation - ensures all shipments are tracked and files according toshipping document are being filed accordingly for proper archiving and doc reference. + Coordinate with Operations for after-sale cases that are shipped out to repair center inoversea or domestic, with and without warranty, including preparing service agreementsand spare parts information. + Follow up with shippers and accounting team to clarify payment methods and reviseshipping invoice (if necessary). + Other Logistics matters (Duties/Taxes monitoring, Lab inspection, Testing, checkingpermit application, Price consultation, post-customs clearance inspection, food touch,conformity certificate, etc) - attend to all logistics-related inquiries of internal andexternal parties. + Prepare sale contract of merchandise/ holding asset agreements for TIB shipments andreturn agreements. + Prepare revised invoice and labelling file for sold order request shipment from othercountries. + Support to follow up supporting package document need to be signed (local official dispatch,agreements.) **Qualifications** + 5+ years' experience in retail logistics. + Experience with international logistics and freight (including CITES). + Ability to work independently and collaboratively as a team member + Good communicator, partnering with internal and external stakeholders to deliver on outcomes and improve the distribution process + Good English and Vietnamese **Job Identification** : 60466 **Job Category:** : Supply Chain & Logistics **Assignment Category** : Regular Full-time **Remote Positions** : No **Professional Experience** : Minimum 3 Years Equal Opportunity Employer

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Full time, Contract work, For contractors, Local area, Remote job,

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