Job Description

Controls the release of health information from patient medical records in accordance with regulatory requirements, hospital policies and procedures and federal and state statutes.

Responsible for ensuring compliance with accurate completion and timely submission of the electronic death certificate using the Electronic Death Registration System in accordance with instruction and policies and procedures provided by the New York City Department of Health and Mental Hygiene and Health Information Management

1. Interprets and implements hospital policies relating to disclosure of health information.

2. Analyzes and answers correspondence requests in compliance with applicable hospital,

governmental policies and procedures and regulatory requirements.

3. Prepares incoming correspondence for processing:

a. Opens and date stamps mail.

b. Enters appropriate data into computerized system following hospital procedure.

c. Contacts physicians and/or other departments regarding requested information, when appropriate.

4. Prepares records for mailing:

a. Copies or creates electronic copy of appropriate portions of the records.

b. Charges appropriate fees, if applicable

c. Scans authorization form

5. Reviews, screens and copies subpoenaed records.

6. Creates paper copy or electronic copy of subpoenaed records.

7. Assists all walk-ins with requests for their medical records.

8. Retrieves and copies Business Office requests.

9. Creates new registration profile for physicians responsible for completion of electronic death registration system.

10. Responsible for assisting physician during completion of the required fields required by Department of Health.

11. Monitors, generates reports, and provides follow up to ensure all death certificates are

accurately completed and transmitted electronically to Department of Health in a timely

manner and in accordance with DOH and Department policies and procedures.

12. Monitors and reports status of completion of the autopsy consent form.

13. Communicates with Hospital morgue when family consents to autopsy.

14. Communicates with the Funeral Home and provides feedback during the death certificate

completion process.

15. Performs other related duties as directed by manager.

Education Requirements

• High School Diploma / GED required.
• Associate degree in health information technology or related health care field is preferred. 
• Knowledge in medical terminology, basic anatomy and physiology,  medico-legal and regulatory record requirements is required

Experience Requirements

Required to have 3 years medical record experience in a health care setting and experience with an electronic medical record preferred.

An Associate degree in Health Information Technology or other health related field may be accepted in lieu of experience. 

Licensing and Certification Requirements (if applicable)

RHIT or RHIA Certification Preferred

Collective bargaining unit: SEIU 1199-MSH

SEIU 1199 at Mount Sinai Hospital, 183 - Medical Records - MSH, Mount Sinai Hospital

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $26.2411 - $28.4834 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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